A necessity indeed but one that appears to be a complicated thing. The best of my knowledge there is only a handful of verification agencies that will issue one of these. There is no standard methodology to follow here. But there do appear to be a few basic rules to make this process easier. If these rules don't exist, they do now.
- All the parties should have a valid and current BEE certificate
- There must be a JV contract which spells out the percentage involvement of each party in the JV
- The JV certificate is only valid for that specific bid.
- The most common reason for a JV certificate is for government bids in terms of the PPPFA, although I've seen a recent private sector bid that requires a JV BEE scorecard
- If the JV is incorporated then it would require its own BEE certificate as an incorporated entity.
A simple JV BEE certificate
If you have a construction bid and both parties are of equal size then it is simply a matter of combining the scorecards, whilst factoring in the percentage involvement of each party. It is not for the issuing agency to go off a re-evaluate the parties' respective BEE certificates. I do agree though if one party is a value-adding supplier and the other isn't then you'll have to combine those two calculations to determine whether the JV is a value-adding supplier or not.
That's the simple one. Now onto the complexities.
Very complex bids may have a variety of companies involved in it with a myriad different BEE scorecards. You could have PPP that requires a financial brain (CA Charter), a legal brain (DTI generic), and engineer (Construction BEP) and a construction company (Construction Charter). Some might be QSEs, EMEs and generics. It's now a factoring game that needs to take place where you combine all the information and divide it by a number, add another, take away the number you first thought of and you come to a score.
And recently incorporated JVs (take a look at my earlier post on this)
The chances are they are a start-up. Yet the codes (29617) make it clear that if you are bidding for a contract that is more than R5m or R35m then you have to produce a BEE scorecard using "annualised data". It's not clear what this annualised data is but it seems that you will produce a projected income statement for the 12 months ahead with the income that you might have received from that contract which will set you targets for all the elements. Logically it would be impossible to calculate skills development spend or learnerships because no one has been hired yet. However if people are hired in the JV then you would ideally want to use that information to calculate the learnerships at least. Procurement is probably not as difficult because you'll know who your suppliers will be and you'll score it against a fictitious number. The calculation of ED and SED is probably easy too – you know what the target is going to be. But does this then mean that you need to spend all this money (including skills development) before you get to verification – which might be in the first month of incorporation. Or can you commit to this figure and your scorecard would be ratified by the verification agency after that year? Now here's another issue – say you are doing a major contract that will be worth hundreds of millions – your scorecard will be a generic scorecard. However the payment structures only pay say R20m in the first year which means that you'll still be a QSE. It surely isn't fair for a company to put together a scorecard based on a huge turnover for the first year when that huge amount will only come through in a few years.
Fairness has never been big in the BEE world.
I don't really have the final answer for incorporated JVs but I don't think anybody else does either. If you like my theories feel free to use them. But if you are looking for an incorporated JV BEE certificate. I can definitely help you.